Beadle County Commissioners Minutes

Beadle County Commission Minutes:

PROCEEDINGS OF THE BEADLE COUNTY COMMISSIONERS
JANUARY 20, 2009

The Board of Beadle County Commissioners met Tuesday – January 20, 2009 at 8:00 a.m., pursuant to adjournment of January 15, 2009 with embers present: Chairman Marcus, Vice Chairman Drake, Benson, Mattke and Werner.

The minutes of January 15, 2009 were approved as read with no additions or changes.

Moved by Drake, seconded by Benson, Motion carried. To approve 2009 Drug Agreements for the following Pharmacies: K-Mart, Lewis Drug, Coborn’s and Northside Pharmacy.

Moved by Drake, seconded by Benson. Motion carried. To approve 2009 JDC Agreements with the following Counties: Aurora, Bennett, Brule, Charles Mix, Edmunds, Hamlin, Hand, Hanson, Hughes, Hyde, Jerauld, Kingsbury, Marshall, McCook, Sanborn, Spink, Stanley, Sully, Tripp, Turner & Union.

Moved by Benson, seconded by Drake. Motion carried. To approve 2009 Jail Agreements for the following Counties: Hand, Hyde, Jerauld, Kingsbury, Sanborn and Spink.

Beth Lewis a representative from Trans Canada met with Board to discuss getting a Conditional Use Permit.

Moved by Drake, seconded by Benson. Motion carried. To approve Conditional Use Permit Application to construct a 33 foot telecommunication tower for pump station in the SE4 of Section 4, Barrett Township.

Moved by Drake, seconded by Mattke. To adopt the following resolution:

RESOLUTION 01-03-09
“REPLAT OF TRACT PS-SD-BD-0693.0000 CARPENTER PUMP STATION ADDITION
IN THE SE4 OF SECTION 4-113-59 BEADLE COUNTY, SOUTH DAKOTA”

On recommendation of the Beadle County Planning Commission: BE IT RESOLVED: by the Board of Beadle County Commissioners that the replat of “Tract PS-SD-BD-0693.0000 Carpenter Pump Station Addition in the SE4 of Section 4-113-59, Beadle County, South Dakota west of the 5th p.m., Beadle County, South Dakota, as described above and drawn hereon be approved and accepted and the Auditor hereby is instructed to endorse on such plat a copy of this resolution and to certify the same.

Moved by Mattke, seconded by Benson. Motion carried. To adopt the following resolution:
RESOLUTION 1-4-09
WHEREAS, the Board of County Commissioners of Beadle County, South Dakota, deem it necessary for the prompt accurate dispatch of business that Deputies, Office Administrators, Office Assistants, Legal Assistants and Clerks be employed in the following offices; now, therefore,
BE IT RESOLVED: that the number of Deputies, Office Administrators, Office Assistants, Legal Assistants and Clerks, the time of employment and the compensation that they shall receive is hereby fixed as a maximum for such offices as follows:
COUNTY AUDITOR
One full time Deputy, salary $2,618.70 per month
One full time Office Administrator, salary $2,443.70 per month
COUNTY TREASURER
One full time Deputy, salary $2,468.70 per month
One full time Office Administrator, salary $2,418.70 per month
One full time Office Assistant, salary $2,418.70 per month
REGISTER OF DEEDS
One full time Deputy, salary $2,468.70 per month
One full time Clerk, salary $13.62 per hour
(30 hours with benefits)
DIRECTOR OF EQUALIZATION
One full time Deputy, with SD appraiser certification, salary $2,816.70 per month
Two full time appraisers, with SD certification, salary $2,543.70 per month
One full time Office Assistant, salary $2,418.70 per month
COUNTY EXTENSION
One full time Office Administrator, salary $2,418.70 per month
One full time Office Assistant, salary $2,418.70 per month
One part time Clerk, salary $12.35 per hour
STATES ATTORNEY
One full time Deputy States Attorney, County salary $3938.83 per month; Grant salary $925.00 per month
One full time Legal Assistant I, salary $2,637.10 per month
One full time Legal Assistant II, salary $2,537.10 per month
One full time clerk/Victim Witness Coordinator, County salary $1,112.10 per month; Grant salary $825.00 per month
PUBLIC WELFARE
One full time Clerk-Floater, salary $13.62 per hour
SHERIFF’S DEPARTMENT
One Jail/JDC Adm-Deputy, salary $4,248.71 per month
Five full time Deputies, salaries $3,437.10 per month
One full time Office Administrator, salary $2,458.90 per month
One full time Office Assistant, salary $13.91 per hour
(32 hours with benefits)
REGIONAL CORRECTION CENTER/JUVENILE DETENTION CENTER
Jailers to be compensated at $15.35 per hour. Jailers who work between the hours of 6 p.m. and 6 a.m. shall be paid an additional $0.50 per hour for all hours worked during those hours. Guards to be compensated at $35.00 per trip.
DAKOTALAND MUSEUM
One full time Director, salary $12.05 per hour
(20 plus hours with benefits)
PUBLIC HEALTH NURSE
One full time Secretary, salary $2,368.70 per month
One WIC Secretary, salary $13.62 per month
COUNTY CORONER
$150.00 for examination of each body

HIGHWAY APPOINTMENTS
Moved by Drake, seconded by Mattke. Motion carried. To appoint Jerry Batien as County Highway Superintendent, effective January 1, 2009 thru December 31, 2010 with a 2009 annual salary of $47,070.00; subject to signature on agreement of employment; one full time Office Assistant, salary of $13.95 per hour; Dave VanDeWalle be appointed as Foreman Supervisor at an hourly salary of $18.05 per hour; Kip Tschetter be appointed as Shop Foreman at an hourly salary of $16.45 per hour.

CUSTODIAN APPOINTMENT
Moved by Werner, seconded by Benson. Motion carried. To reappoint Gary Fenski as Custodian for Beadle County with a per hour salary of $15.05, and Fred Sylaart as Custodial/Maintenance with a per hour salary of $15.05; subject to signature on agreement of employment. (Supplies must be okayed by the Auditor)

EQUALIZATION APPOINTMENT
Moved by Drake, seconded by Werner. Motion carried. To reappoint Pat Tschetter as Director of Equalization, with an annual salary of $38,485.00 per year, subject to signature on agreement of employment. Duties to also include those of Planning and Zoning Administrator.
PUBLIC WELFARE OFFICE APPOINTMENT
Moved by Mattke, seconded Drake. Motion carried. To reappoint Deb Bozentko as Beadle County Public Welfare Director with an annual salary of $34,650.00 per year, subject to signature on agreement of employment.

EMERGENCY MANAGEMENT DIRECTOR APPOINTMENT
Moved by Benson, seconded by Werner. Motion carried. To reappoint Tom Moeding as Emergency Management Director with an annual salary of $33,813.00 per year, subject to signature on agreement of employment.

VETERAN’S SERVICE OFFICER APPOINTMENT
Moved by Werner, seconded by Mattke. Motion carried. That Ken Lindblad was appointed Veteran’s Service Officer for a term of four years ending the first Monday in January 2013. The payable salary in 2009 shall be $33,638.00 per year with one Office Administrator, salary of $2,418.70 per month.

LONGEVITY
COUNTY EMPLOYEES 2009

Employees (does not include elected officials) who have five (5) years continuous employment shall be paid as follows for Longevity. This is to be the scale through 2012 per Union Agreement.

5 YEARS $80.04 PER MONTH 23 YEARS $ 98.04 PER MONTH
6 YEARS $81.04 PER MONTH 24 YEARS $ 99.04 PER MONTH
7 YEARS $82.04 PER MONTH 25 YEARS $100.04 PER MONTH
8 YEARS $83.04 PER MONTH 26 YEARS $101.04 PER MONTH
9 YEARS $84.04 PER MONTH 27 YEARS $102.04 PER MONTH
10 YEARS $85.04 PER MONTH 28 YEARS $103.04 PER MONTH
11 YEARS $86.04 PER MONTH 29 YEARS $104.04 PER MONTH
12 YEARS $87.04 PER MONTH 30 YEARS $105.04 PER MONTH
13 YEARS $88.04 PER MONTH 31 YEARS $106.04 PER MONTH
14 YEARS $89.04 PER MONTH 32 YEARS $107.04 PER MONTH
15 YEARS $90.04 PER MONTH 33 YEARS $108.04 PER MONTH
16 YEARS $91.04 PER MONTH 34 YEARS $109.04 PER MONTH
17 YEARS $92.04 PER MONTH 35 YEARS $110.04 PER MONTH
18 YEARS $93.04 PER MONTH 36 YEARS $111.04 PER MONTH
19 YEARS $94.04 PER MONTH 37 YEARS $112.04 PER MONTH
20 YEARS $95.04 PER MONTH 38 YEARS $113.04 PER MONTH
21 YEARS $96.04 PER MONTH 39 YEARS $114.04 PER MONTH
22 YEARS $97.04 PER MONTH 40 YEARS $115.04 PER MONTH

Moved by Drake, seconded by Werner. Motion carried. To adopt the following resolution:

RESOLUTION 1-5-08
WHEREAS, per SDCL 7-7-9.1, the Board of Beadle County Commissioners shall establish the salaries of the County Treasurer, County Auditor and County Register of Deeds.
BE IT RESOLVED: That the salary payable to the County Treasurer shall be $44,066.00 for the year of 2009.
BE IT RESOLVED: That the salary payable to the County Auditor shall be for 2 month $7,544.34 and 10 months $33,396.70 Auditor Assistant for 2 months shall be $6,679.34 the year of 2009.
BE IT RESOLVED: That the salary payable to the County Register of Deeds shall be $44,066.00 for the year of 2009.

Moved by Werner, seconded by Mattke. Motion carried. To adopt the following resolution:

RESOLUTION 1-6-09
WHEREAS, per SDCL 7—712., the Board of Beadle County Commissioners shall establish the salary of the State’s Attorney. (full time) BE IT RESOLVED: That the salary payable to the State’s Attorney shall be $80,542.00 for the year of 2009.

Moved by Werner, seconded by Benson. Motion carried. To adopt the following resolution:

RESOLUTION 1-7-09
WHEREAS, per SDCL 7-12-15., the Board of Beadle County Commissioners shall establish the salary of the Sheriff.
BE IT RESOLVED: That the salary payable to the Sheriff shall be $56,367.00 for the year of 2009.

Moved by Drake, seconded by Mattke. Motion carried. To adopt the following resolution:

RESOLUTION 1-8-09
WHEREAS, per SDCL 7-7-3 & 7-7-5, the Board of Beadle County Commissioners shall establish $1,072.00 per month as the salary of the County Commissioners. Chairperson to receive $1,322.00 per month.

EXTENSION BOARD
Moved by Werner, seconded by Benson. Motion carried. To set the Extension Board’s salaries at $35.00 per meeting and mileage at County rate for actual miles driven and authorize Chairman to appoint the following members for 3 year terms:

Wayne Dubro Expires end of 2011
41323 215th Street, Iroquois SD

Bev Gordon Expires end of 2011
PO Box 68, Hitchcock SD

Lori Hintz Expires end of 2010
PO Box 468, Yale SD

Janey Cronin - Chairman Expires end of 2010
20865 404th Avenue, Huron SD

Keitha Neuharth Expires end of 2009
21714 392nd Avenue, Alpena SD

Kathy Micheel – Vice Chairman Expires end of 2009
21257 409th Avenue, Cavour SD

Commissioner – Mattke 1 year term

BEADLE COUNTY PLANNING BOARD
Moved by Benson, seconded Drake. Motion carried. To set the Planning Board’s salaries at $35.00 per meeting and mileage at County rate for actual miles driven and authorize Chairman to appoint the following members for 5 year terms:

Ed Kahre Expires end of 2011
39057 205th Street, Wolsey SD

Dennis Peskey Expires end of 2010
21925 413th Avenue, Iroquois SD

Gerald (Buzz) Kutzler - Chairman Expires end of 2010
20499 399th Avenue, Huron SD

Loretta Meyer Expires end of 2009
21007 396th Avenue, Huron SD

Jeff Tschetter Expires end of 2013
20527 409th Avenue, Huron SD

Gary Boomsma Expires end of 2012
39465 196thth Avenue, Wolsey SD

Commissioner – Drake 1 year term

BEADLE COUNTY WEED AND PEST BOARD
Moved by Drake, seconded by Mattke. Motion carried. To set Weed and Pest Board’s salaries at $35.00 per meeting and mileage at County rate for actual miles driven and authorize Chairman to appoint the following members for 3 year terms:

LaRon Klock Expires end of 2011
2455 S Terrance Drive, Huron SD

Gary Pribyl - Chairman Expires end of 2010
19987 Homestead Lane, Wolsey SD

Stan Dubro Expires end of 2009
41448 216th Street, Iroquois SD

Dallas Hofer Expires end of 2012
19057 401st Avenue, Hitchcock SD

Commissioner – Benson 1 year term

And reappoint Larry Neuharth as County Weed Supervisor at an annual salary of $30,950.00, subject to signature on agreement of employment and extra employees to be compensated at $11.75 1 month probation, $12.00 at 2 months probation and thereafter $12.25 per hour for the first year of employment. Extra employees returning second year $12.75 per hour. Those employees not completing their probationary period the first year of employment must complete it the second year, and then will be eligible for the returning employee pay.

MENTAL HEALTH BOARD
Moved by Drake, seconded by Mattke. Motion carried. To set the Mental Health Board salaries at $40.00 per hour and the Chairman at $82.00 per meeting. Mileage at County rate for actual miles driven. The Mental Health Board consists of the following members: George Danforth – Huron, Beverly Katz – Huron and Jan Lentz – Huron. Chairperson Marcus, appointed Beverly Katz as Chairman and Jan Lentz and George Danforth as members to the Mental Health Board.

DEVELOPMENTAL DISABILITIES REVIEW BOARD
Moved by Benson, seconded by Mattke. Motion carried. To set the Developmental Disabilities Review Board salaries at $40.00 per hour and the Chairman at $82.00 per meeting. Mileage at county rate for actual miles driven. The Developmental Disabilities Review Board consists of the following members: George Danforth – Huron, Beverly Katz – Huron and Jan Lentz – Huron. Chairperson Marcus, appointed Beverly Katz as Chairman and Jan Lentz and George Danforth as members to the Developmental Disabilities Review Board.

TRAVEL COSTS
Moved by Mattke, seconded by Drake. Motion carried. To set the following travel and allowance schedule and that all county personnel on official travel must have PRIOR APPROVAL. Maximum reimbursements will be actual cost per day for lodging and needs to be verified by receipt. Meals on same day travel will be reimbursed for actual cost of meals verified by receipt not to exceed State rates. Meals for overnight travel will be reimbursed at the State rates. State rates are as follows: breakfast $5.00, lunch $9.00 and dinner $12.00; and mileage at County rate of $.37 per mile for actual miles driven. Reimbursements for banquet meals at actual costs verified by receipt.

INDIGENT BURIAL EXPENSES
Moved by Benson, seconded by Drake. Motion carried. To set burial expense rate for indigents at: Casket Services at $1,500.00, opening and closing of grave payment will be made up to but not more than $400.00 and grave liner if required at actual cost. Mileage $.50 per mile. Effective date to follow Beadle County Care Poor Policy dated July 2008 – June 2009.

ELECTION SERVICES
Moved by Werner, seconded by Benson. Motion carried. To set compensation for election services at $9.00 per hour. Superintendent will receive County rate for one round trip for picking up and returning election supplies.

SALES SITES
Moved by Drake, seconded by Benson. Motion carried. To set the following sites for legal and judicial sales – the front door of the Courthouse, 450 Third St SW; the Beadle County Highway Shop, 655 4th NW and in the front of the Post Office in other municipalities.

OFFICIAL NEWSPAPERS
Moved by Werner, seconded by Benson. Motion carried. To designate the following as official newspapers for Beadle County: The Plainsman – Huron SD; Wolsey News – Wolsey, SD; and Times Enterprise – Wessington, SD.

PROCUREMENT POLICY
Moved by Werner, seconded by Drake. Motion carried. To adopt the following procurement policy practice for better budget control; All heads of departments are authorized to order supplies and services not to exceed $1,000.00 without prior approval of the Commission. These supplies shall be purchased from suppliers within the State of South Dakota whenever possible. A minimum of two (2) quotes will be documented for single purchase exceeding $2,000.00. Maintenance items in accordance with SDCL 5-18-3 are exempt from this policy under bidding laws.

INVESTMENTS
Moved by Werner, seconded by Benson. Motion carried. To designate the Beadle County Treasurer to invest county monies in approved FDIC, NCUA, F.I.T. and FSLIC Financial Facilities within Beadle County or the State of South Dakota.

POOLING MILEAGE ALLOWANCE
Moved by Benson, seconded by Werner. Motion carried. To adopt the following resolution:

RESOLUTION 1-9-09
WHEREAS, the County Commission is authorized by SDCL 7-7-7 by annual resolution to pool mileage allowance provided by law for each Commissioner; now therefore,
BE IT RESOLVED: The Board of Beadle County Commissioners in session the 20th day of January, 2009 do hereby pool mileage allowance and authorize each commissioner to be paid actual mileage expenses subject to fiscal year total mileage expenditure limitation as provided by the law for all Commissioners.

Moved by Drake, seconded by Werner. Motion carried. To adopt the following resolution:

RESOLUTION 1-10-09
The Board of Beadle County Commissioners have adopted the following policy pertaining to the reconveyance of tax deed property: All taxes dues and owing will be collected. Do not collect an in consideration of tax for the tax year. The tax should be processed as an added tax and collected at the normal dates of April 30 and October 31.

Moved by Werner, seconded by Drake. Motion carried. To adopt the following resolution:

RESOLUTION 1-11-09
The Board of Beadle County Commissioners have adopted the policy that Non-Sufficient Funds Checks (NSF) fee will be maximum allowed by the state per check.

Moved by Mattke, seconded Benson. Motion carried. To approve the following resolution:

RESOLUTION 01-12-09
“GRANT SUPPLEMENTAL BUDGET”

WHEREAS, unanticipated reimbursements were received from the State of South Dakota Department of Public Safety Office of Homeland Security for US Department of Homeland 2008 Homeland Security Grant Program. The following item will be reimbursed for monies expended in the 2009 year.

226 222.429.08 Emergency Management 2008 HMLS Grant $8,625.00

Total 8,625.00

NOW, THEREFORE, BE IT RESOLVED: that the Board of Beadle County Commissioners do hereby propose, make and move for adoption of this Grant Supplemental Budget in the item set forth above.

Moved by Benson, seconded by Drake. Motion carried. To adopt the following resolution:

RESOLUTION 01-13-09
“GRANT SUPPLEMENTAL BUDGET”

WHEREAS, unanticipated reimbursements were received from the State of South Dakota Department of Public Safety Office of Homeland Security for 2007 Public Safety Interoperable (PSIC) Grant Program Match. The following item will be reimbursed for monies expended in the 2009 Budget.

226 222.429.00 Emergency Management 2007 PSIC Grant $ 18,910.32

Total $ 18,910.32

NOW, THEREFORE, BE IT RESOLVED: that the Board of Beadle County Commissioners do hereby propose, make and move for adoption of this Grant Supplemental Budget in the items set forth above.

The Board met with Dick Freske and Phil Wiedenman to go over the Courthouse remodel project.

The Board met with Barb O’Riley, Mike Moore and Damon Durick from Active Data Optical Scan to discuss the purchase of a scanner. New quote to be given at next meeting.

Moved by Drake, seconded by Mattke. Motion carried. To go into Executive Session at 10:45 a.m. to discuss personnel matters.
Chairman Marcus declared Executive Session over at 11:23 a.m.

Moved by Mattke, seconded by Drake. Motion carried. To go into Executive Session at 11:40 a.m. to discuss personnel matters. Chairman Marcus declared the Executive Session over at 11:50 a.m.

Jerry Batien, Beadle County Hwy Superintendent met with the Board to discuss repairing bridge #03-334-240, Section 34, Richland Township (214th Street).

Moved by Benson, seconded by Drake. Motion carried. To approve to fix bridge #03-334-240 in Section 34, Richland Township. (214th Street)

Moved by Benson, seconded by Drake. Motion carried. To approve to declare the following two 2001 International trucks as surplus and sell at sealed bid on February 17, 2009 at 10:00 a.m. Serial #1HTSHAAR71H384255 and Serial #1HTSHAAR914384256.

Moved by Drake, seconded by Benson. Motion carried. To go into Executive Session at 12:00 p.m. to discuss personnel matters. Chairman Marcus declared Executive Session over at 12:30 p.m.

Moved by Drake, seconded by Mattke. Motion carried. To set February 10, 2009 at 2:00 p.m. for Annual Township Meeting with Commissioners.

The Board adjourned to meet next on Thursday – January 29, 2009 at 9:00 a.m.

__________________________________________
Linda Marcus, Chairman of the Board

______________________________________
Connie R. Muth, Beadle County Auditor