Beadle County Commissioners Minutes

Beadle County Commission Minutes:

PROCEEDINGS OF THE BEADLE COUNTY COMMISSION
February 10, 2009

The Board of Beadle County Commissioners met Tuesday – February 10, 2009 at 12:00 noon, pursuant to adjournment of January 29, 2009 with members present: Chairman Marcus, Vice Chairman Drake, Benson, Mattke and Werner.

The minutes of January 29, 2009 were approved as read with no additions or changes.

Tom Moeding, Beadle County Emergency Management Director, met with the Board regarding the State Radio update.

Moved by Werner, seconded Drake. Motion carried. To adopt the following resolution:

RESOLUTION 02-02-09
“AUTHORIZING COMMUNITY DEVELOPMENT BLOCK GRANT
APPLICATION TO ASSIST IN THE CONSTRUCTION OF A
KITCHEN/DINING HALL FACILITY AND RENOVATE TWO EXISTING
BUILDINGS TO INCLUDE A GROUP ROOM/TIME OUT
ROOM/SHOWER FACILITY AT OUR HOME INC”

WHEREAS, Beadle County proposes to execute an application for $333,277.00 Community Development Block Grant funds to assist in the construction of a kitchen/dining hall facility and renovate two existing buildings to include a group room/time-out room/shower facility at Our Home. Inc.
WHEREAS, Beadle County is eligible for Federal assistance for the proposed project; and
WHEREAS, with the submission of the Community Development Block Grant application, Beadle County assures and certifies that all Community Development Block grant program requirements will be fulfilled, and;
WHEREAS, Beadle County has held the required public hearing on Thursday, November 6, 2008, for the Community Development Block Grant; and
WHEREAS, Beadle County is required to designate a certifying officer for the purpose of signing documents pertaining to this grant; and
WHEREAS, Beadle County is required to designate an environmental certifying officer for the purpose of signing required environmental documents pertaining to this grant; and
NOW, THEREFORE BE IT RESOLVED: That the Chairperson of Beadle County, will be authorized to execute the Community Development Block Grant application for Beadle County; and
AND BE IT FURTHER RESOLVED: That the Chairperson of Beadle County, be hereby designated as the County’s certifying officer for the purposes of signing correspondence, pay request and other required documents,
AND BE IT FURTHER RESOLVED: That the Chairperson of Beadle County, be here designated as the County’s environmental certifying officer for the purpose of signing correspondence and other required documents and forms.

Moved by Werner, seconded by Benson. Motion carried. To approve Letter of Support of Our Home Inc to renew 5 year contract with Federal Bureau of Prisons for Non-Secure Juvenile Facility.

Moved by Werner, seconded by Mattke. Motion carried. To approve to pay RSVP allocation semi annually.

Moved by Drake, seconded by Benson. Motion carried. To approve Supplemental Budget as follows:

226 222.429.02 2008 POD Grant $ 1,501.20
226 222.429.03 Pandemic Influenza Planning $ 23,802.85

(In accordance with Resolution 01-15-09) Hearing held on February 10, 2009 at 12:45 p.m. No one appeared in opposition.

Moved by Mattke, seconded by Drake. Motion carried. To adopt the following resolution:

RESOLUTION 02-03-09
“GRANT SUPPLEMENTAL BUDGET”

WHEREAS, unanticipated reimbursements were received from the State of South Dakota for Stop/Violence Against Women Act Grant. The following item will be added to the 2009 Budget year.

231 434.429 Stop Violence Grant Other $6,250.00

Total 6,250.00

NOW, THEREFORE, BE IT RESOLVED: that the Board of Beadle County Commissioners do hereby propose, make and move for adoption of this Grant Supplemental Budget in the item set forth above.

Moved by Mattke, seconded by Werner. Motion carried. To adopt the following resolution:

RESOLUTION 02-01-09
“GRANT SUPPLEMENTAL BUDGET”

WHEREAS, unanticipated reimbursements were received from the State of South Dakota Department of Public Safety Office of Homeland Security for 2007 Public Safety Interoperable (PSIC) Grant match. The following item will be reimbursed for monies expended in the 2009 budget.

226 222.429 Emerg Mgmt 2007 PSIC Grant $ 7,772.16

Total $ 7,772.16

NOW, THEREFORE, BE IT RESOLVED: that the Board of Beadle County Commissioners do hereby propose, make and move for adoption of this Grant Supplemental Budget in the item set forth above.

Moved by Drake, seconded by Mattke. Motion carried. To approve 2009 JDC Agreements with Davison, Gregory and Faulk Counties.

Moved by Mattke, seconded by Drake. Motion carried. To adopt the following resolution:

RESOLUTION 02-04-09
“GRANT SUPPLEMENTAL BUDGET”

WHEREAS, unanticipated reimbursements were received from the State of South Dakota Department of Public Safety Office of Homeland Security for US Department of Homeland Security 2008 and Security Grant Program. The following item will be reimbursed for monies expended in the 2009 budget.

226 222.429.08 Emerg Mgmt 2008 HMLS Grant $ 9,004.36

Total $ 9,004.36

NOW, THEREFORE, BE IT RESOLVED: that the Board of Beadle County Commissioners do hereby propose, make and move for adoption of this Grant Supplemental Budget in the item set forth above.

Moved by Benson, seconded by Drake. Motion carried. To adopt the following resolution:

RESOLUTION 02-05-09
“GRANT SUPPLEMENTAL BUDGET”

WHEREAS, unanticipated reimbursements were received from the State of South Dakota for Beadle County Weed and Pest Board. The following items will be added to the 2009 budget.

101 615.426 Weed Board Supplies $ 1,000.00
101 615.429 Weed Board 1,200.00

Total $ 2,200.00

NOW, THEREFORE, BE IT RESOLVED: that the Board of Beadle County Commissioners do hereby propose, make and move for adoption of this Grant Supplemental Budget in the item set forth above

Moved by Benson, seconded by Drake. Motion carried. To approve Associated Consulting Engineering Inc to do an Engineering study of the Courthouse.

Damon Dunick, representative from Active Data Systems; Barb O’Riley, Register of Deeds and Mike Moore, Beadle County States Attorney met with the Board to discuss purchasing a used DR5010 Scan File Document Imaging System for $8,639.00 that their offices can share.

Moved by Werner, seconded by Mattke. Motion carried. To approve to purchase a used DR5010 Scan File Document Imaging System in the amount of $8,630.00. $5,000.00 to be paid out of the States Attorneys’ budget and $3,630 to be paid out of the Register of Deeds budget.

The 2009 Annual Meeting with Townships was held at 2:00 p.m.. It was attended by 43 Township Supervisors representing 23 Townships.

Moved by Drake, seconded by Benson. Motion carried. To declare two One-way blades as surplus and to sell them per SDCL 6-13-4. at a price of $250.00 each

Moved by Mattke, seconded by Drake. Motion carried. To adopt the following resolution:

RESOLUTION 02-06-09
"BRIDGE REINSPECTION PROGRAM RESOLUTION
FOR USE WITH SDDOT RETAINER CONTRACTS"

WHEREAS, Title 23, Section 151, United States Code (USC), and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria. These culverts are reinspected at intervals not to exceed four years.
THEREFORE, Beadle County is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds.
Beadle County requests SDDOT to hire Pierce & Harris Engineering (Consulting Engineers) for the inspection work. SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the county for 20% of the cost. Beadle County will be responsible for the required 20% matching funds.

There are a total of 47 bridges in Beadle County that require inspection.

Moved by Benson, seconded by Drake. Motion carried. To go into Executive Session at 3:55 p.m. to discuss personnel matters. Chairman Marcus declared Executive Session over at 4:10 p.m.

The Board adjourned to meet next on February 17, 2009 at 9:00 a.m.

______________________________
Linda Marcus, Chairman of the Board

__________________________________
Connie R. Muth, Beadle County Auditor