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PROCEEDINGS OF THE BEADLE COUNTY COMMISSION
JUNE 16, 2009
The Board of Beadle County Commissioners met Tuesday – June 16, 2009 at 9:00 am, pursuant to adjournment of June 9, 2009 with members present: Chairman Marcus, Vice Chairman Drake, Benson, and Werner. Absent: Mattke.
The minutes of June 9, 2009 were approved.
The board met with members of Iowa Township concerning the proposed lagoon for Riverside Colony that was discussed at the June 10, 2009 Beadle County Planning Commission. Denis Drake, member of the Beadle County Planning Commission informed the property owners that the permits have been submitted to the state office of water and natural resources for
approval.
Moved by Drake, seconded by Benson. Motion carried. To adopt the following resolution:
RESOLUTION 06-03-09
“PLAT OF LLOYD HILL OUTLOT 1 A PART OF THE NORTHWEST QUARTER OF SECTION 7, TOWNSHIP 109 NORTH, RANGE 61 WEST OF THE 5TH P.M., BEADLE COUNTY, SOUTH DAKOTA”
On recommendation of the Beadle County Planning Commission: BE IT RESOLVED: by the Board of Beadle County Commissioners that the “Plat of Lloyd Hill Outlot 1 a part of the Northwest Quarter (NW ¼) of Section Seven (S 7), Township One Hundred Nine North (T 109 N), Range Sixty One West (R 61 W)of the Fifth Principal Meridian (5th P.M.), Beadle County, South Dakota, as described above and drawn hereon be approved and accepted and the Auditor hereby is instructed to endorse on such plat a copy of this resolution and to certify the same.
Moved by Benson, seconded by Drake. Motion Carried. To adopt the following resolution:
RESOLUTION 06-01-09
“GRANT SUPPLEMENTAL BUDGET”
WHEREAS, unanticipated reimbursements were received from the State of south Dakota Department of Public Safety Office of Homeland Security for 2007 Homeland Security Grant Program. The following item will be reimbursed for monies expended in the 2009 Budget.
226 222 429.07 Emerg Mgmt 2007 HMLS Grant (LETTP) $ 140,050.22
226 222 429.07 Emerg Mgmt 2007 HMLS Grant (EQUIP) 34,594.13
Total $ 174,644.35
NOW, THEREFORE, BE IT RESOLVED: That the board of Beadle County Commissioners do hereby propose, make and move for adoption of this Grant Supplemental Budget in the item set forth above.
Moved by Drake, seconded by Benson. Motion Carried. To adopt the following resolution:
RESOLUTION 06-02-09
“GRANT SUPPLEMENTAL BUDGET”
WHEREAS, unanticipated reimbursements were received from the State of south Dakota Department of Public Safety Office of Homeland Security for 2008 Homeland Security Grant Program. The following item will be reimbursed for monies expended in the 2009 Budget.
226 222 429.08 Emerg Mgmt 2008 HMLS Grant $ 52,404.10
226 222 429.08 Emerg Mgmt 2008 HMLS Grant (CCP) 2,961.00
Total $ 55,365.10
NOW, THEREFORE, BE IT RESOLVED: That the board of Beadle County Commissioners do hereby propose, make and move for adoption of this Grant Supplemental Budget in the item set forth above.
Moved by Drake, seconded by Benson. Motion Carried. To approve Mike Moore, Beadle County States’ Attorney to attend NDAA Summer Conference and Training July 10 – 16, 2009.
Moved by Werner, seconded by Benson. Motion Carried. To approve Mike Moore, Beadle County States’ Attorney to attend ABA Prosecution Function Annual Meeting and Training July 31 - August 2, 2009.
Moved by Werner, Seconded by Benson. Motion Carried. To adopt the following resolution:
RESOLUTION 06 -04 -09
EMPLOYER ELECTION TO ADOPT
AUTOMATIC ENROLLMENT PROVISIONS
FOR THE SDRS SUPPLEMENTAL RETIREMENT PLAN
Whereas, SDCL 3-13-56 offers SDRS participating employer units the opportunity to choose to add automatic enrollment provisions for the unit’s employees that are hired on or after the effective date of July 1, 2009 OR that are hired on or after the date of this election, whichever may be later, to the SDRS Supplemental Retirement Plan:
Whereas, Beadle County understands and agrees to the following points;
· The decision to become an automatic enrollment unit shall be made by the elected official, the appointed official, or the governing body in charge of the unit;
· The unit shall become an automatic enrollment unit on July 1, 2009, or as soon as notice of the decision has been delivered in writing to the system, whichever is later;
· That all permanent full-time employees hired on or after the effective date of this election shall be automatically enrolled in the SDRS-Supplemental Retirement Plan;
· That all new employee identification data via SDRS Form E-1 will be submitted to SDRS electronically;
· That twenty-five dollars per month shall be deferred to the plan from the employee’s compensation, effective with the employee’s first pay date;
· That the SRP deferral shall continue from the effective date of hire until the employee officially provides notice to the SRP of his/her election not to participate;
o Special Rule for Automatic Enrollees: if the employee elects not to participate in the plan within 90 days after his or her first pay date and gives notice of that election to the plan in a manner prescribed by the SDRS Board of Trustees, the deferred compensation amount and the associated gains or losses, less federal income tax withholding, shall be refunded to the automatic enrollee within 30 days of receipt of the final contribution.
Now, Therefore, Be It Resolved, that Beadle County shall elect to add the automatic enrollment provisions as provided under SDCL 3-13, Deferred Compensation Plan for Public Employees, and agrees to the terms and conditions as set forth by SDRS, with an effective date of July 1, 2009.
The Board met with Bob Wilcox, Executive Director of South Dakota Association of County Commissioners, Senator Tom Hansen and Representative Peggy Gibson to discuss some options that Beadle County may have as further revenue sources.
Some of the items discussed were as follows:
· Scale Operators – possibilities of State Scale Operator coming down and patrolling the Beadle County Roads
· Comp Plate – increasing rate of fee and with the ability for all or some of the extra money to funnel back to the counties.
· Wheel Tax – State implementing a wheel tax for each wheel
· Requirement of putting notices in official papers – change to notice in “daily papers”
At 10:00 a.m., Chairman Marcus declared bidding closed and the notice to bidders for Crushing of Aggregate approximately 35,000 tons was read. The following bids were received:
1) Robert A Bak dba Bob Bak Construction – Pierre SD
35,000 ton @ $3.47 per ton Total $121,450.00
2) Brownlee Construction, Inc. – Watertown, SD
35,000 ton @$2.49 per ton Total $87,150.00
Moved by Werner, seconded by Benson. Motion Carried. To approve Brownlee Construction Inc., bid for Crushing of Aggregate for $87,150.00 as being in the best interest of the county.
The Board met with John Luddy from Heartland Collections Inc. and discussed the procedure of handing over the counties accounts receivables.
The Board met with Christie Hemiller from Glacial Lakes & Prairie Tourism to thank them for their support, and to give a review of what services they provide.
Moved by Benson, seconded by Drake. Motion Carried. To approve with regret the Resignation of Bonnie Horton, Beadle County Treasurer effective December 31, 2009.
Moved by Werner, seconded by Benson. Motion Carried. To approve Jill Hanson, Beadle County Auditor, Debbie Jungemann and Jacque McCaskell to attend the 2009 Auditor Election Workshop in Pierre, SD on November 18 – 20, 2009.
The Board adjourned to meet next on June 30, 2009 at 9:00 a.m.
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Linda Marcus, Chairman of the Board
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Jill Hanson, Beadle County Auditor
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